This service is available to any person who needs to notarize a document such as: Powers of Attorney, Advanced Health Care Documents, Acknowledgments, Affidavits, Oaths, Wills, Apostilles, Bills of Sale. Our Miami Notary Public will travel to your location and perform the notarization needed, usually within the hour from the time of your notice. This service is very convenient for clients who need to legalize documents with an Apostille in an urgent manner, or have hospitalized relatives, or busy Attorneys who demand a fast service and would rather be in their office than on the road.
Documents that are notarized and sent to another country require verification or legalization of the notary's signature and official capacity prior to acceptance by the receiving country. The Hague Convention agreement simplifies the process by allowing the attachment of a single verifying certificate called an Apostille. The Apostille entitles the document to full recognition in the country of intended use, and no further authentication or legalization by the Embassy or Consulate of that country is required. The Florida Secretary of State will provide an Apostille or Certificate for: any duly notarized document; for the following Florida documents: birth certificates and death certificates bearing the original signature of the State Registrar; vehicle titles certified by the Department of Highway Safety and Motor Vehicles; corporation documents bearing the signature of the Secretary of State; documents certified by any Clerk of the Court for any county in Florida
An acknowledgment is a notarial act in which a Notary certifies having positively identified a document signer who personally appeared before the Notary and admitted having signed the document freely. For a Notary to take an acknowledgment, the document signer must personally appear before the Notary and declare that he/she has signed the document voluntarily. The Notary will ensure that the signer understands the document and has not been coerced into signing. If there is any question about the signer's willingness to execute the document or his/her understanding of the contents of the document, the notarization will be refused. For a Notary to take an acknowledgment, the document signer must personally appear before the Notary and declare that he/she has signed the document voluntarily. The Notary will ensure that the signer understands the document and has not been coerced into signing. If there is any question about the signer's willingness to execute the document or his/her understanding of the contents of the document, the notarization will be refused. Typical Uses: Deeds, Mortgages, Contracts, Power of Attorney
An oath or affirmation is administered to a document signer when the signer is required to make a sworn statement about certain facts. The signer personally appears before the Notary to swear (or affirm) to the Notary, an officer duly appointed to administer oaths, that the information contained in the document is true. A person who makes a false oath or affirmation is subject to criminal charges for perjury. A notarization requiring an oath begins with the administration of an oath or affirmation. The courts have held that there should be a verbal exchange between the Notary and the document signer in which the signer indicates that he/she is taking an oath. An oath similar to the one administered in court by a judge or baliff is usually sufficient. Often, the document signer is simply asked, "Do you swear (or affirm) that the information contained in this document is true?". Typical Uses: Affidavits, Depositions
The Notary’s screening of the signer for identity, volition and awareness is the first part of a notarization.
The second part is entering key details of the notarization in the Notary’s “journal of notarial acts.” Keeping such a chronological journal is a widely endorsed best practice, if not a requirement of law. Some states even require document signers to leave a signature and a thumbprint in the Notary’s journal.
The third part is completing a “notarial certificate” that states exactly what facts are being certified by the Notary in the notarization. Affixation of the Notary’s signature and seal of office on the certificate climaxes the notarization. The seal is the universally recognized symbol of the Notary office. Its presence gives a notarized document considerable weight in legal matters and renders it genuine on its face (i.e., prima facie evidence) in a court of law.
There are three major kinds of notarial act — acknowledgments, jurats and copy certifications:
Acknowledgments. The acknowledgment is typically performed on documents controlling or conveying ownership of valuable assets. Such documents include real property deeds, powers of attorney and trusts. For an acknowledgment, the signer must appear in person at the time of notarization to be positively identified and to declare (“acknowledge”) that the signature on the document is his or her own, that it was willingly made and that the provisions in the document are intended to take effect exactly as written.
Jurats. The jurat is typically performed on evidentiary documents that are critical to the operation of our civil and criminal justice system. Such documents include affidavits, depositions and interrogatories. For a jurat, the signer must appear in person at the time of notarization to sign the document and to speak aloud an oath or affirmation promising that the statements in the document are true. (An oath is a solemn pledge to a Supreme Being; an affirmation is an equally solemn pledge on one’s personal honor.) A person who takes an oath or affirmation in connection with an official proceeding may be prosecuted for perjury should he or she fail to be truthful.
Certified Copies. The copy certification is performed to confirm that a reproduction of an original document is true, exact and complete. Such originals might include college degrees, passports and other important one-and-only personal papers which cannot be copy-certified by a public record office such as a bureau of vital statistics and which the holder must submit for some purpose but does not want to part with for fear of loss. This type of notarization is not an authorized notarial act in every state, and in the jurisdictions where it is authorized, may be executed only with certain kinds of original document.
Each state and U.S. territorial jurisdiction adopts its own laws governing the performance of notarial acts. While these different notarial laws are largely congruent when it comes to the most common notarizations, namely acknowledgments and jurats, there are unusual laws in a number of states. In the state of Washington, for example, certification of the occurrence of an act or event is an authorized notarization. And in Maine, Florida and South Carolina, performing a marriage rite is an allowed notarial act.
Notarization is the official fraud-deterrent process performed by Notaries Public that renders the important documents of everyday life as trustworthy. It is a three-part process of vetting, certifying and record-keeping. Notarizations are also called notarial acts.
Above all, notarization is the assurance by a duly appointed and impartial Notary Public that a document is authentic, that its signature is genuine, and that its signer acted without duress or intimidation, and intended the terms of the document to be in full force and effect.
The central value of notarization lies in the Notary’s impartial screening of a signer for identity, willingness and awareness. This screening detects and deters document fraud, and helps protect the personal rights and property of private citizens from forgers, identity thieves and exploiters of the vulnerable. Across the nation every day, the process of notarization prevents countless forged, coerced and incompetent signings that would otherwise overwhelm our court system and dissolve the network of trust allowing our civil society to function.